1. Getting a Quote
Private (consolidator) airfares quoted are NET and you will add your commission on top. Published airfares may or may not be commissionable. Hotel rates are pre-paid net. A few private airfares reflect a cash discount. This discount is forfeited if you purchase by credit card (3.5% higher). Taxes and fees (including fuel surcharges) will be determined at the time of booking but due to unstable fuel costs, will be re-priced at the time of guarantee. Additional information may include booking class, routing, minimum/maximum stay, flight restrictions and delivery fees. All rates are subject to change until booked.

2. Booking
You'll need the passport spelling of the passenger's name. We will file your agency information under your ARC number. If your agency isn't ARC approved yet, we will file your agency under your phone number. We will hold a private airfare reservation tentatively for up to 7(seven) days. You will be advised of the due date when you book. Published airfares must be purchased on the same day of booking. We email the itinerary every time you book and every time you change the booking. It is imperative that you review the email for accuracy.

3. Purchasing
You must purchase your booking or it will auto-cancel by the due date. You can purchase your booking by (a) purchasing it online, (b) calling reservations, or (c) faxing in payment. *IMPORTANT* Once payment is applied you are under full penalty for cancel/changes.
a. Purchasing it online. If you made the booking online, it will be in your My Bookings. You will see payment options on the left.

b. Call reservations. You may call reservations at 952-886-7600 or 800-874-2033 to apply payment to your existing reservation. You will receive a payment authorization email at the time of payment. You must reply to the email authorizing the payment transaction.

c. Faxing in payment. You can fill in the credit card information at the top of the itinerary that was either faxed or emailed to you, or follow your agency's policies regarding the Direct Payment* form and fax either forms to 952-886-7640 or 800-255-6138.

NOTE: You must be able to provide a faxed copy of the card (front and back) along with a copy of the cardholder's driver's license or passport and signature upon request if further payment verification is needed by Centrav.

*What is Direct Payment? It's the same as writing a check, but much more convenient. No more information about your account is released than when you write a check. Fill out the form (available on our web site home page) and fax it in. Call reservations for details and set-up.

**Centrav reserves the right to impose more restrictive payment practices for departures 2 weeks or less at the time of purchase.

4. Getting Your Tickets
99.9% of our tickets are electronic. If the ticket must be issued on paper stock you will be advised.
Paper tickets are sent via regular mail if payment is received at least 8 days before departure.
Exception: Checks for over $1500 must clear bank before tickets will be sent. For close-in departures we can:
a. Federal Express for a $20 fee ($35 for Saturday delivery),
b. Charge the overnight delivery to your account number,
c. Issue an E ticket for some airlines.

Electronic Tickets are emailed immediately after payment has been received and the tickets have been issued.

Commission checks are mailed out within two weeks.

5. Changes to existing bookings must be done by calling Reservations at 800-874-2033.

Important: You or your client must reconfirm flights with the airline 72 hours before departure each way.

Fare is valid for sale only when used with a relevant Cruise.

**Eligible passengers: The airlines’ intent and purpose for these fares is to offer a special airfare to passengers who are taking a cruise. Centrav has developed a favorable reputation in the airline industry because we listen to our airline partners and make every effort to follow the spirit of the guidelines they provide to us. Some of these guidelines are expressed in legalese, but much of it is expressed to us relationally via our rep and the Top Account specialty desk. You may find our methods of vetting cruise airfare to be subjective at times. The airline basically communicates, “This is what we want your channel to do” and we make it a top priority to do that. We are not looking for ways to ‘beat the system’ just to sell more tickets, we are doing our best to follow the expressed will and intent of our airline partners. If we find that you are willfully attempting to beat the system we will stop offering these cruise fares to you. We do this to protect our relationship with the airlines and as a matter of integrity.

If you follow the guidelines below, you should not worry about whether your booking will be accepted. We have sold these fares for many years and the vast majority of them never have a question raised.

Here are some guidelines that we use to vet your bookings:

(Please note: these are guidelines, not a legal contract. Airlines have given us the authority to make a subjective decision to protect the intent and purpose of cruise airfares.)

To be confident, book and pay for a cruise on a CLIA recognized cruise listed at Most other cruise companies will be rejected but a few exceptions exist. If you book and subsequently cancel the cruise, the passenger is ineligible for a cruise airfare. Passenger must be flying to or from the region of the cruise port. Dates of cruise and destinations must reasonably align. (For example: Don’t book a round trip to Italy in June in conjunction with a cruise out of Miami in November.) Centrav will vet flight and cruise info and will reserve the right to either ask for more documentation/clarification or will reject a sale that appears spurious. Cruise fares booked with what appears to be a throw-away cruise will be rejected, especially in conjunction with business class air tickets. The airline may ask for Cruise documents at check-in. Passengers not in possession of such documents may be denied boarding, without a refund. Also applicable to land based personnel employed by a cruise company or a vessel weighing more than 100 gwt (as defined by IATA resolution 87 and 90 per Ship Crew fares) traveling in conjunction with work related activities. Individuals must be in possession of a company letter detailing the work related activities.

Fare is valid for sale to Eligible Humanitarians or Missionary only.
Certificate for Usage of Global Missionary and Humanitarian fares must be completed and submitted at time of purchase. Failure to do so may delay ticketing with a subsequent price increase or cause you to lose your reservation. Valid proof of affiliation to non-profit will be required by the airline at time of check-in.

**Eligible passengers:
Missionary Fares:
Our airline contracts require us to notify customers of the proper proof and eligibility requirements for missionary/humanitarian fares. See example of documentation.

The requirements for Air France are very specific. Please note:
Air France
special missionary fare. Valid for missionary with ID. Fare applies for members of clergy and missionaries of any faith. All passengers must provide a certificate of their direct ecclesiastical authority, at any time during their journey. Fares are also valid for accompanying spouse and children only. Family members must show proof of family relationship. Fares are NOT valid for non-government organizations (NGOs).
Non-government Organizations (NGO) Fares:
Air France
special fares for employees of humanitarian organizations. Valid for staff with ID. Fares are only valid for specified Non-Government Organizations/NGO. All passengers must provide a mission order at any time during their journey. Fares are also valid for accompanying spouse and children only. Family members must show proof of family relationship. Fares are NOT valid for missionaries.

Documentation for Proof of Affiliation:
Airlines at any point may ask you to present proof of your affiliation to a humanitarian or religious non-profit at the airport.

It is extremely important for you to have this when you arrive at the airport. If you do not the airline can refuse you passage, without refund.

Any of the examples below are acceptable forms of proof:

* Your Non-profit Business Card
* A letter From a Non-profit
* An E-mail from a Non-profit

Fare is valid for sale to Eligible Students only.
Valid ID card issued by the college/university or ISID will be required by the airline at time of check-in.

**Eligible passengers: Full-time students under the age of 34.
Students must be in possession of a valid ID issued by their college/university or hold a valid "International Student Identity Card" (ISID Card).
Youths 12 years of age up to and including 25 years of age with valid ID.

The following terms will be referred to throughout this document. "We", "us", "our", "Centrav" refer to Centrav, Inc. and/or our partners and subsidiaries. The terms "you", "your", "agent", "customer", "I" refer to the Sub-Agent who is booking a hotel reservation on this Website. The term "guest" refers to the person who will be utilizing the hotel room accommodations.

All hotel bookings made with Centrav, Inc. are governed by these Policies. A contract between your agency and us shall come into existence when we (a) issue a booking ID; (b) issue a booking confirmation online or by email; (c) process payment on established pre-payment terms.

Centrav offers three (3) types of hotel fares - NET Prepay, PUBLISHED Prepay & PUBLISHED Postpay. Each of the fare types have different rules, as described below.

Hotel Fare Type: NET Prepay
Our pre-negotiated NET Prepay rates include taxes. All prices are displayed in USD.

When booking a NET Prepay fare, you may hold most hotel properties up to a week after the date you booked, provided the last purchase date does not qualify for penalties. In some cases you may need to purchase a hotel booking instantly. To avoid this, we recommend making the hotel bookings at least 11 days prior to check-in. You will be notified at the time of booking if the reservation is an instant purchase or of the last purchase date for the reservation. If a hotel reservation is not purchased by the deadline stipulated at the time of booking, the reservation will be automatically cancelled by us.

Upon purchasing the reservation with credit card or DPA, you authorize us to process payment for your hotel reservation that day. If the booking is paid by a credit card, commission payments will be payable 10 business days following guest check-in and payable to the agency name given at the time of booking. Applied payments pertain to that booking only. Once you have purchased the hotel reservation, you will be under any applicable penalties to cancel or change the reservation.

Requests for cancellation must be made via our web site. We will refund those bookings, provided the booking is eligible for a refund according to the cancellation or change rules provided at the time of booking. All cancellation rules are subject to change and based on the specific rules given by each hotel property at the time of booking.

Cancellation fees will apply based on the check-in date at each hotel. If the hotel booking is cancelled within 1 day of check-in or the guest is a No Show, no refund will be given. If the hotel booking is cancelled 2-3 days prior to check-in, a minimum charge of a one night stay will apply. If the booking is cancelled more than 3 days prior to check-in there will be no charge and a full refund will be given provided there are no other charges assessed by the hotel. All cancellation rules are subject to change based on the specific rules given by each hotel property at the time of booking.

Requests for changes or modification to the hotel booking may require a fee if assessed by the hotel. You will be notified of the amount at the time of making the change. If the guest does not arrive at the hotel on the date they were booked or leaves early, they will not be eligible for a refund based on a shorter stay. Name changes will be permitted if the hotel allows and will be subject to any fees assessed by the hotel once the reservation is made.

We will always try to book the first hotel requested. If the requested property is not available you will be notified via email and you will have the option to make a new booking if you so choose. In extreme circumstances we may be forced to cancel your booking, in which case you will be notified as soon as possible of this change and a full and prompt refund will be made.

Occasionally, a hotel is unable to honor/fulfill a confirmed booking. In such case, the hotel will seek to provide a suitable alternative accommodation of the same standard and in the same location of the original purchase.

Hotel guest names are typically added in the hotel property’s reservation system shortly before the check in date.

IMPORTANT: You will be able to access an electronic voucher once the hotel booking has been purchased. It is your responsibility to provide the necessary voucher for each hotel property to the guest(s). Each property must be presented with the appropriate voucher upon check-in by the guest. Failure to provide the hotel property with the voucher may result in the guest being denied service by the hotel property. When a reservation is cancelled after purchase, all previous vouchers become null and void.

Hotel Fare Type: PUBLISHED (Prepay and Postpay):
Our PUBLISHED hotel rates may require either prepay or postpay payments. Taxes are additional to the room rates shown and can vary by property and location. The local price is quoted at the time of booking. The local price is the amount that will be charged. Other prices displayed are estimated in USD. Actual price may vary based on currency conversion rates. The hotel rate rules & cancellation policy will contain the full details of the given rate.

A credit card is required at the time of booking. For Prepay rates, the credit card will be charged by the hotel based on the outlined rate rule. For Postpay rates, the credit card will be charged by the hotel after the stay is completed.

You will receive 50% of any commission Centrav is paid by the hotel after the stay is completed. If a commission is offered by the hotel, it should be specified in the rules given by each hotel property at the time of booking.

Requests for cancellation must be made via our web site, when allowed. The hotel will refund those bookings, provided the booking is eligible for a refund according to the cancellation or change rules provided at the time of booking. All cancellation rules are subject to change and based on the specific rules given by each hotel property at the time of booking.

There will be no requests for changes or modification to the hotel booking allowed once a published rate reservation has been made. There will be no name changes allowed once a reservation has been made. You must cancel the booking and rebook a new hotel booking.

If the agent or passenger contacts the hotel directly to make changes Centrav will lose control of the booking and will not receive any changes to the reservation. This may forfeit any commission that could have been earned on the booking.

General Information (applies to both NET and PUBLISHED rates):
The price listed on the booking confirmation will supersede any price listed on or quoted over the telephone. Services included in the price will be outlined in the hotel property details. Any additional services not included with the hotel room must be paid directly to the hotel or supplier by the guest. Additional services may include, but are not limited to, extended stay, telephone usage, room service, restaurant charges, tips, upgrades, transportation and other amenities.

A confirmation email will be sent to the agent’s email address given at the time of booking. It is the responsibility of the agent making the booking to verify that all information is correct. Any changes or modification to the reservation may be subject to a change fee or may become completely unavailable.

Any special requests will be sent to the hotel, but can not be guaranteed. Separate beds are not guaranteed, but may be requested at the time of booking the hotel room. Some hotels may provide a Twin room that consists of one single bed and one sofa bed. A German Double room will consist of two attached single beds side by side. Triple and Quad rooms generally consist of two double beds and twin or double bed(s) plus an extra bed. Most hotels will not offer one full size bed per guest.

Bookings made for trade fair and special event periods may be under special booking conditions. You will be advised of these conditions when you read the applicable rules on your reservation confirmation.

The star ratings are used to categorize the overall quality and level of services and amenities offered by the hotel property. The ratings are established by the relevant issuing body of each country. Some countries may not use an official categorization for hotels.

Country Specific Information:
North America hotels will only accept guests under 21 years old when they are accompanied by an adult 21 years of age or older. Tourists in Russia must pay a tourist tax upon arriving at their first hotel in Russia. Ryokans are traditional Japanese inns and are based on traditional architecture and culture.

The following rating system is a reference guide only. It does not have the same standards as the star ratings used by the country issuing body. The information list below is a guide and is not warranted or guaranteed by us. The Quality Level is an overall quality level of the property.

Rating 1: Quality Level - Acceptable. Adequate provision on furniture, furnishings and fittings.

Rating 2: Quality Level - Good. Good standard of furnishings, service and guest care.

Rating 3: Quality Level - Good to Very Good. Good standard of maintenance and decorations. Ample space and furniture.

Rating 4: Quality Level - Excellent. Very good care and attention to detail will be obvious throughout the property.

Rating 5: Quality Level - Exceptional. Property has high levels of decor, fixtures and fittings, efficient management and guest service staff, and excellent range of accessories and personal touch.

Unspecified Rating: Quality Level - varies. Please read the full property description and details for furnishings and information on amenities.

The following is a guide for the different room types.
Twin room (sleeps 2): Contains two beds. Suitable for two people.
Double room (sleeps 2): Contains one double bed. Suitable for two people.
Single room (sleeps 1): Contains one single bed. Suitable for one person.
Triple room (sleeps 3): Contains either three single beds, a double bed and one single bed, or 2 double beds in a room. Please note that many hotels do not have one full size bed for each guest in their triple rooms and one of the beds provided may be a rollaway or pullout.
Quad room (sleeps 4): Contains either two double beds, one double plus two single beds or four single beds in a room.
Crib: Crib suitable for a child under the age of two years. A crib will automatically be requested when the search contains a child under the age of 2.

We are only a facilitator to the hotel reservation process. Product information listed on our website is based on the information collected from suppliers and hotels worldwide. We do not recommend or endorse any particular hotel. The content of this site is published in good faith. You acknowledge that we, the booking facilitator, cannot check the accuracy of all information provided by our suppliers. We do not accept any liability for errors or omissions of hotel services on this web site. Any complaints should be reported to the hotel or service supplier directly. We will not be responsible for any problems that could have been rectified during the traveler's stay at the hotel property.

Under no circumstances will we be liable for any direct, indirect or consequential loss or damages. These circumstances may include but not be limited to: acts of God, outbreak of riot, civil disturbances, hotel construction, etc.

We are not liable for personal injury, illness, property damage or loss of expense of any form during a guest's stay at a hotel property. We shall not be liable for and will be indemnified by you in respect of any direct or indirect loss by a third party claim. Guests must comply fully with any regulations and rules set by the hotel property. Any damage done to the hotel property will be the responsibility of the guest. Any charges associated with the damage must be paid directly to the hotel upon the guest's departure.

For credit card sales online, no extra forms are needed. However when guaranteeing payment in the call center with a credit card, you will receive a payment authorization email at the time of payment. You must reply to the email authorizing the payment transaction. NOTE: You must be able to provide a faxed copy of the card (front and back) along with a copy of the cardholder's driver's license or passport and signature upon request if further payment verification is needed by Centrav.

We reserve the right to change these booking policies from time to time. I have read, understand, and agree to all of Centrav, Inc.'s terms, conditions and policies. I acknowledge that further policies may apply pertaining to the specific property I book and I will refer to the hotel's terms, conditions and policies for complete details.

For further reference, please read our Working with Hotels document.

Payment Card Industry - Data Security Standard Policy
The purpose of this policy is to establish guidelines for processing charges on Credit Cards to protect against possible theft of credit card account and personal cardholder information that has been provided to our Company, and to comply with the Payment Card Industry Data Security Standard (PCI DSS) requirements. The Company will adhere to PCI DSS standards in order to protect its customers, limit its liability and continue processing credit card payments.
The Company has established a PCI DSS Task Force. The Task Force is responsible for documenting, analyzing, monitoring and distributing all policies and procedures required under PCI DSS.

This policy applies to ALL company departments, employees (working on-site and off-site), as well as independent contractors and/or apprentices/volunteers. This policy applies to any party that processes, transmits or handles cardholder information in a physical or electronic format. All computers and electronic devices involved in processing payment card data are governed by PCI DSS. This includes servers, computers, workstations & terminals that process, transmit or store credit card information.

Any internal or external parties involved with the acceptance and processing of credit cards must ensure that PCI DSS compliance is maintained. To meet the Payment Card Industry requirements, the following will be strictly enforced:

General Requirements
A.Access to resources and Cardholder Data should be limited to only those individuals whose job requires such access.
B.Any job position that requires access to stored Cardholder Data will be considered security sensitive. Criminal and credit background checks must be performed for any person prior to assignment of duties that includes access to stored Cardholder Data. NOTE: As we transition into the adherence of this policy, the Company may initiate such checks on personnel who are presently performing the job duties newly defined as “security sensitive.”
C.Personnel involved in credit card processing in one of the following categories must attend credit card security training every year.
Has access to cardholder data
Handles credit card payments or refunds as part of their regular job duties. Personnel who handle credit card payments on a one time or temporary basis are recommended to attend training but not required.
D.Any person processing credit card information must agree not to disclose or acquire any information concerning a cardholder’s credit card account without the cardholder’s consent.
E.Credit card numbers should never be stored on a personal computer or left unsecured on a desktop.
F.Credit card numbers should never be transmitted via unencrypted email or any other unsecured transmission method—including unified messaging.
G.A self-assessment questionnaire will be completed annually by the merchant.
H.Appropriate segregation of duties between credit card processing (sales and refunds) and the reconciliation function must be maintained.

In-Office Processing Requirements
If credit card data is received via a “secured” fax machine or via the mail, the hard copy that contains credit card data will be subject to the following requirements. Note: If the transaction is subsequently processed using a terminal or the Web, it will also be subject to those requirements.
A. Physical cardholder information must be locked in a secured area, and limited to only those individuals that require access to that data. In addition, access should be restricted to data on a “need to know” basis.
B.Credit Card transactions should be processed in accordance to Company guidelines and the credit card number should be red-noted to include no more than the last four digits. In addition, any Sensitive Cardholder Data should be masked.
C.Stored credit card information will be retained according to the Company retention policy so long as there is a business and/or legal purpose.
D.The following procedures shall be followed for masking credit card information when no longer required:
Blackout credit card number except last four digits and any Sensitive Cardholder Data
Cross-cut shred the original immediately (and not later than same day. If this option is utilized the credit card data shall be secured until shredding occurs).
Retain, if necessary, hard copy of document with unreadable credit card information.

General Credit Card Processing Requirements
A. Cardholder data should not be stored on the PC terminal.
B.Do not print the entire credit card number on either the hard copy or customer copy of any receipts.
C.All terminals must be PCI DSS compliant.
D.Notify the EVP of Operations about any technology changes affecting transaction processing.

Web Payment Processing & Electronic Storage Requirements
A.Approval by the Leader/PCI DSS Task Force or the Company’s EVP of Operations is required before entering into any contracts or before purchasing software and/or equipment that processes, transmits or stores credit card data
B.Sensitive Cardholder Data should not be stored
C.Third party payments should align with PABP or PA DSS approval.
D.Each merchant is responsible for assigning someone to administer the control of log-in privileges, limit software access to secure methods, delete or revoke access to software for terminated employees. Vendor-supplied defaults for system passwords should not be used.
E.Merchant will notify the Leader/PCI DSS Task Force and the EVP/Operations regarding any technology changes affecting transaction processing.
F.Network vulnerability scans shall be performed on machines/devices that are involved in the processing of credit/debit cards on a least a quarterly basis and after any significant change in the network.

Merchants not complying with this policy may lose the privilege to accept credit card payments. Additionally, fines may be imposed by the affected credit card company. Persons in violation of this policy are subject to the full range of sanctions, including the loss of computer or network access privileges, disciplinary actions, suspension, termination of employment and legal action. Some violations may constitute criminal offenses under local, state and federal laws. The Company will carry out its responsibility to report such violations to the appropriate authorities.

A. Payment Card Industry Data Security Standard (PCI DSS). PCI DSS is the result of collaboration between the four major credit card brands to develop a single approach to safeguarding sensitive data. PCI DSS defines a series of best practices for handling, transmitting and storing sensitive data.
B.Cardholder Data: Includes cardholder name, full account number, expiration date, service code, PIN / PIN Block or Card Validation Code (e.g. three-digit or four-digit printed on the front or back of a payment card (CVV2, CVC2 data).
C.Sensitive Cardholder Data: Includes Card Validation Code
D.Merchant: Any person/department/company accepting money for goods or services. Includes fees.
E.Credit Card: Any payment card, including debit cards, which is issued by one of the major credit card associations (e.g. Visa, MasterCard, Discover, American Express, et al)
F.PCI DSS Task Force: A committee appointed by the Company to be responsible for full PCI DSS compliance.
G.Payment Application Best Practices (PABP): Program developed by Visa to assist software vendors in creating secure payment applications that are PCI DSS compliant.
A list of all vendors currently PABP compliant can be found on Visa’s website.
H.Payment Application Data Security Standard (PA DSS): Program managed by the Payment Card Industry Security Standards Council (PCI SSC) formerly managed by Visa and known as PABP. PA DSS is a set of standards designed to assist software vendors in developing secure payment applications that comply with PCI DSS requirements. A list of validated payment applications will be listed on the PCI SSC website.
The Transportation Security Administration (TSA) is implementing Secure Flight, a program that enables TSA to assume responsibility from airlines for matching passenger information against terrorist watch lists. In compliance to this new program, we would like to make you aware of some changes in Centrav’s reservation process.

When will Centrav implement the Secure Flight program?
Centrav will change its current Secure Flight Passenger Data (SFPD) collection process on August 2, 2010. We will continue to update you as matters relating to the Secure Flight program and its compliance processes evolve.

What are the benefits of Secure Flight?
Secure Flight makes travel safer by more effectively identifying individuals that may pose a known or suspected threat to aviation. It also enables officials to address security threats sooner. Furthermore, by creating one watch list matching system, it helps prevent the misidentification of passengers who have names similar to individuals on government watch lists. Lastly, Secure Flight offers an improved *redress process, so that those who are mistakenly matched to the watch lists can avoid further problems in the future. *Those who encounter misidentification may apply for *redress at .

How will Secure Flight affect passengers?
Under the Secure Flight program, TSA requires 100 percent of passengers flying to, from or through the United States airspace (including its territories) to have Secure Flight Passenger Data (SFPD) in reservations booked for travel November 1, 2010, and beyond—regardless of the sales distribution channel through which the reservation is booked. TSA allows no exceptions.

As such, you will be required to provide each passenger’s full name (as it appears on the identification document they plan to use when traveling), date of birth and gender when guaranteeing a reservation. You will also be able to provide a *redress number, if applicable. TSA prescreens this data against government watch lists for domestic and international flights. The TSA match-list begins 72 hours before the scheduled departure, or at time of ticketing if the departure is less than 72 hours away. Regardless of the departure date, a ticket may not be issued without the mandatory Secure Flight Passenger Data for each passenger in the reservation.

Though recommended, Centrav agents will not be required to enter the Secure Flight Passenger Data at the time of booking. However, and without exception, an agent will not be able to “guarantee/purchase” a booking from Centrav without entering the mandatory SFPD requirements into the reservation for each passenger—if that data is not already present.

Protecting your privacy
TSA & the airlines understand that personal privacy is important to everyone. You are assured that the privacy of individuals’ information is a cornerstone of the Secure Flight program. TSA collects the minimum amount of personal information necessary to conduct effective watch list matching. Furthermore, personal data is handled in accordance with stringent guidelines and applicable privacy laws and regulations.

To learn more about the TSA Secure Flight program, visit
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